Style Catalog
A style is a reusable design template — material, weight, dimensions, default cost, photos, settings — separate from the actual physical item that lives in inventory. Once a style exists, you can stamp out new inventory items, purchase orders, or vendor invoices from it instead of re-typing the same fields.
New in JewelTrak. The legacy app didn’t have a separate Style Catalog — every inventory record was its own snowflake. Styles save real time on items you make or buy repeatedly.
When to use a style
- A vendor sends you the same ring design across multiple orders.
- You manufacture or commission the same piece in multiple sizes / finishes.
- You want consistent descriptions and photos across every instance of that design.
If a piece is a one-off, you don’t need a style — go straight to + New on the inventory list.
Creating a style
- Inventory → Style Catalog, click + New.
- Fill in the Style Number (your internal SKU code), description, vendor, and the design defaults: metal, weight range, dimensions, default cost, default retail.
- Upload photos.
- Save.
The style itself is not inventory — it’s a master record. No StockID, no quantity on hand.
The three cross-flows
Once a style exists, three places in the app can pull from it:
1. Adding inventory from a style
On Inventory → + New, pick a style from the From Style field. The new item inherits the design fields (description, materials, photos, cost defaults) so you only fill in what’s unique to this physical instance: vendor invoice, serial number, exact weight, location.
2. Purchase orders by style
On a Purchase Order, you can add a line by style. The line carries the style’s default cost and description; on receipt, JewelTrak creates the matching inventory items already linked to the style.
3. Vendor invoices receiving against a style
When a vendor invoice arrives for goods you ordered by style, the receiving step automatically creates inventory items from the style + the actual quantities and costs on the invoice.
Production orders (manufacturers only)
If your org is flagged as a Manufacturer under Settings, the Purchase Orders module gains a Production Orders mode. Production orders consume raw materials and produce finished inventory items from a style — useful for in-house manufacturing rather than buying from a vendor.
Tips
- Photos uploaded to a style flow through to every item created from it. Update the style photo and you’ve updated all future items in one place.
- A style is not a price list. The retail price on an inventory item is calculated at item-creation time using your current multipliers — changing the style’s default later doesn’t retroactively reprice existing inventory.