Period Close
Period close locks a date range so transactions in that range can no longer be edited, deleted, or backdated. Every accounting system needs this — without it, last month’s reports change every time someone tweaks a stale invoice.
What gets locked
After a period is closed, the following are blocked for any date inside the period:
- Editing or deleting invoices, payments, vendor invoices, or AP payments.
- Creating new transactions backdated into the period.
- Voiding payments (these still work, but the void posts to the current open period instead of the original date).
What still works
- Read access to everything — closed periods aren’t hidden, just frozen.
- Reports run for any date range, including closed periods.
- Adding new transactions to the current open period.
To close a period
- Go to Settings → Period Close.
- Pick the close date — usually the last day of the month or quarter.
- Confirm. The system runs a sanity check (no unallocated payments, no draft invoices) and surfaces anything that needs attention before locking.
Reopening
Period close can be reopened only by an admin user, and it’s logged. Reopening lets you fix one issue, then immediately re-close. It’s a deliberate friction point — the audit trail records every reopen.